An office Christmas party is the one night of the year when the whole team is in the same room and nobody is talking about deadlines. Add a karaoke machine and a quiet dinner turns into the story everyone is still telling in February. Here is how to plan it in Quebec City, from booking to the last song, with Location Karaoké Québec.
Book the karaoke the day the date is set
December sells out early, and a surcharge applies on Christmas-period dates. So the rule is simple: the moment management confirms the date and the room, lock in the karaoke. Online booking is open up to six months ahead and no less than two days before the party. If the team has a choice, a November date or a weeknight usually leaves more room, but do not count on that for the second half of December.
Then there is winter. A snowstorm on party day in Quebec City is not unusual. Keep the entrance and the parking cleared for the delivery, and use the booking notes to flag a narrow, steep street in Old Québec, a loading dock, a security desk or a firm setup time.
Rooms that work for an office party in Quebec City
The machine sets up almost anywhere as long as there are one or two outlets and a bit of floor space for the screen and the speaker. Three formats that work well:
- A restaurant's private room in Old Québec, Saint-Roch or Sainte-Foy. Dinner happens at the table and karaoke starts with dessert. Ask the restaurant whether its guest Wi-Fi has a login page, because that kind of network will not work.
- The office boardroom. Push the big table to the wall, bring in a caterer and some decorations, and the party happens on site. No hall to rent, no travel after dinner, and everyone already knows where to park.
- A reception hall or municipal hall in Lévis, L'Ancienne-Lorette or Beauport when the team is bigger or you want a bar and a dance floor.
Whatever the room, the driver sets up the machine, runs the sound test and shows the organizer how it works. You plug in nothing yourself, and the driver comes back for everything at the arranged time, usually the next day.
Event Basic or Event Superstar for 15 to 40 people
For an office, the two Event packages are the ones to look at, since Home Superstar is for private households only. Both take up to 40 guests and bring their own 22-inch screen, so you do not need a TV in the room.
Event Basic includes the speaker, two microphones, a basic party light and the 22-inch screen. It is the right pick for a team of 15 to 25 in a boardroom or a small private dining room where everyone sits close to the screen.
Event Superstar adds two wireless microphones, deluxe party lights and an 80-inch projector. Once the room is large, the table is long or you are closing in on 40 people, the projector makes the difference: lyrics are readable from the back of the room and singers can wander with the mics. Both packages are detailed on the Event packages page.
Quotes, invoices, Wi-Fi and outlets
Paying by invoice with a PO number
Few companies want the organizer's personal credit card on the line for an office party, and that is built in. Request an event quote, approve it by email, then pay by invoice through a secure link. No deposit is required on a quote booking, and you can add a PO number if accounting asks for one. The delivery fee, based on driving time from our Quebec City base and starting at $29, and the taxes are spelled out before you confirm.
The small technical checklist
The system needs Wi-Fi. The office network works as long as it has no login page, and a phone hotspot always does. Hotel and restaurant networks that open a login page do not work, so ask for the guest network or bring a phone with a healthy data plan. You also need one or two electrical outlets close to where the machine will sit.
There is no host, and you do not need one. Every guest searches for songs on their own phone and adds them to the queue. The list runs itself, so nobody is stuck managing music from the boss's phone all night. Between songs you can play your own Spotify or Apple Music list, with cables and adapters included.
A simple run-of-show
- Arrival and cocktails: the machine is already set up and tested. Put a Christmas playlist on in the background.
- Dinner: let people eat in peace, but remind them they can already search for songs on their phones and fill the queue.
- The icebreaker: the boss or the organizer goes first with an easy song everyone knows. After that, the queue fills on its own.
- The main stretch: alternate Québécois classics, big English hits and Christmas songs. The catalogue of 67,000+ songs is mostly French and English, with other languages too, which settles the bilingual-team question.
- The group song: keep one big singalong for the end, two mics in the middle of the room and the whole team on the chorus.
If the party runs late in a rented hall, tell us ahead of time when the room will be open for pickup. To check your date and see the exact delivery amount for the hall's address, start on the Location Karaoké Québec home page before you request the quote.